Last Sunday we published a post for PowerPoint Window users. Since I know that not everyone is on a PC and I am sure alot of Mac users would love some shortcuts if they don’t know them already. I love helping people with different tech related things.
Editing text and objects
To | Press |
Delete one character to the left | DELETE |
Delete one character to the right | ![]() |
Cut selected text or object | ![]() |
Copy selected text or object | ![]() |
Paste cut or copied text or object | ![]() |
Paste special | ![]() |
Increase the font size | ![]() |
Decrease the font size | ![]() |
Apply bold formatting | ![]() |
Apply an underline | ![]() |
Apply italic formatting | ![]() |
Center a paragraph | ![]() |
Justify a paragraph | ![]() |
Left align a paragraph | ![]() |
Right align a paragraph | ![]() |
Undo the last action | ![]() |
Open the Format Text dialog box, Font options | ![]() |
Open the Format Text dialog box, Paragraph options | ![]() |
Moving around in text
To move | Press |
To the beginning of a word or one word to the left | OPTION + LEFT ARROW |
One word to the right | OPTION + RIGHT ARROW |
To the end of a line | ![]() |
To the beginning of a line | ![]() |
To the beginning of a paragraph or up one paragraph | OPTION + UP ARROW |
Down one paragraph | OPTION + DOWN ARROW |
Working with objects
To | Press |
Select the next object | TAB |
Select the previous object | SHIFT + TAB |
Select all objects and all text | ![]() |
Move the selected object in the direction of the arrow | Arrow keys or ![]() |
Group the selected objects | ![]() |
Ungroup the selected objects | ![]() |
Regroup the selected objects | ![]() |
Rotate the selected object clockwise | OPTION + right arrow |
Rotate the selected object counterclockwise | OPTION + left arrow |
Format the selected picture | ![]() |
Presentations
To | Press |
Create a new presentation | ![]() |
Create a new presentation with a template from the PowerPoint Presentation gallery | ![]() |
Insert a new slide | CONTROL + M or ![]() |
Zoom out | ![]() |
Zoom in | ![]() |
Make a copy of the selected slide in outline view, slide sorter view, or in the outline pane in normal view | ![]() |
Make a copy of the selected slide in notes page view, or in the slides pane or notes pane in normal view | ![]() |
Open a presentation | ![]() |
Close a presentation | ![]() |
Print a presentation | ![]() |
Save a presentation | ![]() |
Save a presentation with a different name, location, or file format. | ![]() |
Quit PowerPoint | ![]() |
Find text and formatting | ![]() |
Add a hyperlink to selected text, an image, or an object | ![]() |
Cancel a command, such as Save As | ESC |
Undo an action | ![]() |
Redo or repeat an action | ![]() |
Move through multiple open presentations. | ![]() |
Changing views
To | Press |
Switch to normal view | ![]() |
Switch to slide sorter view | ![]() |
Switch to notes page view | ![]() |
Switch to outline view | ![]() |
Switch to full screen slide show | ![]() |
Switch to full screen (hide menus) | ![]() |
Switch to presenter view | OPTION + ENTER |
Show or hide guides | ![]() |
Switch to handout master view | ![]() ![]() |
Switch to slide master view | ![]() ![]() |
Switch to notes master view | ![]() |
Selecting text
To select | Press |
One character to the right | SHIFT + RIGHT ARROW |
One character to the left | SHIFT + LEFT ARROW |
From the insertion point to the same point one line up | SHIFT + UP ARROW |
From the insertion point to the same point one line down | SHIFT + DOWN ARROW |
All text to the start of the line | ![]() |
All text to the end of the line | ![]() |
From the insertion point to the end of the paragraph | SHIFT + OPTION + DOWN ARROW |
From the insertion point to the beginning of the paragraph | SHIFT + OPTION + UP ARROW |
Slide show
You can use the following keyboard shortcuts while running your slide show in full-screen mode, with or without the presenter tools.
TIP You can press the HELP key during a slide show to see a list of keyboard shortcuts. (The HELP key is not available on some laptop keyboards.)
To | Press |
Perform the next animation or advance to the next slide | N , RETURN , PAGE DOWN , RIGHT ARROW , DOWN ARROW , ENTER , or the SPACEBAR (or click the mouse button) |
Return to the previous animation or return to the previous slide | P , PAGE UP , LEFT ARROW , UP ARROW , or DELETE |
Go to slide number | The number of the slide that you want to view, and then press RETURN . |
Display a black screen, or return to the slide show from a black screen | B or PERIOD |
Display a white screen, or return to the slide show from a white screen | W or COMMA |
Play slide show from the first slide | ![]() |
Play slide show from the current slide | ![]() |
End a slide show | ESC , ![]() |
Erase on-screen annotations | E |
Go to next hidden slide if the next slide is hidden | H |
Redisplay hidden pointer and/or change the pointer to a pen | ![]() |
Redisplay hidden pointer and/or change the pointer to an arrow | ![]() |
Hide the pointer and button immediately | ![]() ![]() |
Display the contextual menu | Hold down CONTROL and click the mouse button |
Working in a table
To | Press |
Move to the next cell | TAB |
Move to the preceding cell | SHIFT + TAB |
Move to the next line or row | DOWN ARROW |
Move to the preceding line or row | UP ARROW |
Start a new paragraph in a cell | RETURN |
Add a new row at the bottom of the table | TAB at the end of the last row |
Windows and dialog boxes
To | Press |
Close the active window | ![]() |
Perform the action assigned to a default button in a dialog box | RETURN |
Cancel a command and close the dialog box | ESC |
Hide the current window | ![]() |
Minimize the current window | ![]() |
Don’t hesitate to give us a call or contact us via email for help.