Last Sunday we published a post for PowerPoint Window users. Since I know that not everyone is on a PC and I am sure alot of Mac users would love some shortcuts if they don’t know them already. I love helping people with different tech related things.
Editing text and objects
| To | Press |
| Delete one character to the left | DELETE |
| Delete one character to the right |  |
| Cut selected text or object |  + X |
| Copy selected text or object | + C |
| Paste cut or copied text or object | + V |
| Paste special | + CONTROL + V |
| Increase the font size | + SHIFT + > |
| Decrease the font size | + SHIFT + < |
| Apply bold formatting | + B |
| Apply an underline | + U |
| Apply italic formatting | + I |
| Center a paragraph | + E |
| Justify a paragraph | + J |
| Left align a paragraph | + L |
| Right align a paragraph | + R |
| Undo the last action | + Z |
| Open the Format Text dialog box, Font options | + T |
| Open the Format Text dialog box, Paragraph options | + OPTION + M |
Moving around in text
| To move | Press |
| To the beginning of a word or one word to the left | OPTION + LEFT ARROW |
| One word to the right | OPTION + RIGHT ARROW |
| To the end of a line | + RIGHT ARROW |
| To the beginning of a line | + LEFT ARROW |
| To the beginning of a paragraph or up one paragraph | OPTION + UP ARROW |
| Down one paragraph | OPTION + DOWN ARROW |
Working with objects
| To | Press |
| Select the next object | TAB |
| Select the previous object | SHIFT + TAB |
| Select all objects and all text | + A |
| Move the selected object in the direction of the arrow | Arrow keys or + arrow key |
| Group the selected objects | + OPTION + G |
| Ungroup the selected objects | + OPTION + SHIFT + G |
| Regroup the selected objects | + OPTION + J |
| Rotate the selected object clockwise | OPTION + right arrow |
| Rotate the selected object counterclockwise | OPTION + left arrow |
| Format the selected picture | + SHIFT + 1 |
Presentations
| To | Press |
| Create a new presentation | + N |
| Create a new presentation with a template from the PowerPoint Presentation gallery | + SHIFT + P |
| Insert a new slide | CONTROL + M or + SHIFT + N |
| Zoom out | + PLUS SIGN |
| Zoom in | + MINUS SIGN |
| Make a copy of the selected slide in outline view, slide sorter view, or in the outline pane in normal view | + D |
| Make a copy of the selected slide in notes page view, or in the slides pane or notes pane in normal view | + SHIFT + D |
| Open a presentation | + O |
| Close a presentation | + W |
| Print a presentation | + P |
| Save a presentation | + S |
| Save a presentation with a different name, location, or file format. | + SHIFT + S |
| Quit PowerPoint | + Q |
| Find text and formatting | + F |
| Add a hyperlink to selected text, an image, or an object | + K |
| Cancel a command, such as Save As | ESC |
| Undo an action | + Z |
| Redo or repeat an action | + Y |
| Move through multiple open presentations. | + ~ |
Changing views
| To | Press |
| Switch to normal view | + 1 |
| Switch to slide sorter view | + 2 |
| Switch to notes page view | + 3 |
| Switch to outline view | + 4 |
| Switch to full screen slide show | + SHIFT + ENTER |
| Switch to full screen (hide menus) | CONTROL + F |
| Switch to presenter view | OPTION + ENTER |
| Show or hide guides | + OPTION + CONTROL + G |
| Switch to handout master view | + OPTION + 2 or SHIFT + click Slide Sorter View  |
| Switch to slide master view | + OPTION + 1 or SHIFT + click Normal View  |
| Switch to notes master view | + OPTION + 3 |
Selecting text
| To select | Press |
| One character to the right | SHIFT + RIGHT ARROW |
| One character to the left | SHIFT + LEFT ARROW |
| From the insertion point to the same point one line up | SHIFT + UP ARROW |
| From the insertion point to the same point one line down | SHIFT + DOWN ARROW |
| All text to the start of the line | + SHIFT + LEFT ARROW |
| All text to the end of the line | + SHIFT + RIGHT ARROW |
| From the insertion point to the end of the paragraph | SHIFT + OPTION + DOWN ARROW |
| From the insertion point to the beginning of the paragraph | SHIFT + OPTION + UP ARROW |
Slide show
You can use the following keyboard shortcuts while running your slide show in full-screen mode, with or without the presenter tools.
TIP You can press the HELP key during a slide show to see a list of keyboard shortcuts. (The HELP key is not available on some laptop keyboards.)
| To | Press |
| Perform the next animation or advance to the next slide | N , RETURN , PAGE DOWN , RIGHT ARROW , DOWN ARROW , ENTER , or the SPACEBAR (or click the mouse button) |
| Return to the previous animation or return to the previous slide | P , PAGE UP , LEFT ARROW , UP ARROW , or DELETE |
| Go to slide number | The number of the slide that you want to view, and then press RETURN . |
| Display a black screen, or return to the slide show from a black screen | B or PERIOD |
| Display a white screen, or return to the slide show from a white screen | W or COMMA |
| Play slide show from the first slide | + SHIFT+ RETURN |
| Play slide show from the current slide | + RETURN |
| End a slide show | ESC , + PERIOD , or HYPHEN |
| Erase on-screen annotations | E |
| Go to next hidden slide if the next slide is hidden | H |
| Redisplay hidden pointer and/or change the pointer to a pen | + P |
| Redisplay hidden pointer and/or change the pointer to an arrow | + A |
| Hide the pointer and button immediately | + I + H |
| Display the contextual menu | Hold down CONTROL and click the mouse button |
Working in a table
| To | Press |
| Move to the next cell | TAB |
| Move to the preceding cell | SHIFT + TAB |
| Move to the next line or row | DOWN ARROW |
| Move to the preceding line or row | UP ARROW |
| Start a new paragraph in a cell | RETURN |
| Add a new row at the bottom of the table | TAB at the end of the last row |
Windows and dialog boxes
| To | Press |
| Close the active window | + W |
| Perform the action assigned to a default button in a dialog box | RETURN |
| Cancel a command and close the dialog box | ESC |
| Hide the current window | + H |
| Minimize the current window | + M |
Don’t hesitate to give us a call or contact us via email for help.
